COVID 19 Risk Assessment

What are the hazardsWho might be harmedControls RequiredAdditional ControlsAction by who?Action by when?Done
Spread of



  • Staff

  • Visitors to MSF premises

  • Cleaners

  • Contractors

  • Delivery Drivers

  • Anyone else who physically comes in contact with MSF in relation to our business

Hand Washing · Hand washing facilities with soap and water in place. · Stringent hand washing taking place. · See hand washing guidance. · Drying of hands with disposable paper towels. · Gel sanitisers in place for extra protection at various points around the workplaceEmployees to be reminded on a regular basis to wash their hands for 20 seconds with water and soap and the importance of proper drying with disposable towels. Employees to be reminded to catch coughs and sneezes in tissues – Catch it, Bin it, kill it and to avoid touching face, eyes, nose or mouth with unclean hands. To help reduce the spread of coronavirus (COVID-19) reminding everyone of the public health advice available on Gov website If no hand washing facilities are available while working on sites both antibacterial wipes and hand sanitizer are available to all operators.Manager/ AllEnd April 2020Yes
Cleaning Frequently cleaning and disinfecting objects and surfaces that are touched regularly particularly in areas of high use such as door handles, light switches, kitchen area, bait room, hand tools and machines using appropriate cleaning products and methods. Antibacterial wipes provided to all staffChecks will be carried out by managers to ensure that the necessary procedures are being followed, including sign off sheets for kitchen and bait room to be completed daily. Most operators have their own dedicated hand tools but where tools are shared, they are to be wiped clean using antibacterial wipes provided. All Machinery to be wiped clean after useManager/AllEnd April 2020Yes
Social Distancing Reducing the number of persons in any work area to comply with the 2-metre (6.5 foot) gap recommended by the Public Health Agency Taking steps to review work schedules including start & finish times/shift patterns, working from home etc. to reduce number of workers on site at any one time. Also relocating workers to other tasks. Redesigning processes to ensure social distancing in placeStaff to be reminded on a daily basis of the importance of social distancing both in the workplace and outside of it. Management checks to ensure this is adhered to. Social distancing also to be adhered to in canteen area and smoking area.Manager / AllEnd April 2020Yes
Wearing of Gloves Where Risk Assessment identifies wearing of gloves as a requirement of the job, an adequate supply of these will be provided. Staff will be instructed on how to remove gloves carefully to reduce contamination and how to dispose of them safely.Staff to be reminded that wearing of gloves is not a substitute for good hand washing.Manager / AllEnd April 2020Yes
Adequate PPE is provided for all risks associated with the work undertaken by the company, this includes Face masks, gloves, safety boots, safety glass (where applicable), hard hat and Hi-Viz vests.
Manager / AllAlready in PlaceYes
Symptoms of Covid-19 If anyone becomes unwell with a new continuous cough or a high temperature in the workplace, they will be sent home and advised to follow the stay at home guidance. Line managers will maintain regular contact with staff members during this time. If advised that a member of staff or public has developed Covid-19 and were recently on our premises (including where a member of staff has visited other work place premises such as domestic premises), the management team of the workplace will contact the Public Health Authority to discuss the case, identify people who have been in contact with them and will take advice on any actions or precautions that should be taken.Line managers will offer support to staff who are affected by Coronavirus or has a family member affected, this will include time off for child care where applicableManager / AllEnd April 2020Yes
Fork Lift Truck, Vans & DriversProcedures are in place for all drivers to ensure adequate welfare facilities available to safely carry out their work. Antibacterial wipes provided for each vehicle and hand sanitizer is available if no hand washing facility at delivery/collection point. FLT controls to be wiped clean after use by each operator.Communicate with companies we deliver too to ensure welfare facilities are available to our drivers if required. Any drivers, visitors or contractors entering the shop floor must wear a face mask and maintain the 2-metre social distance rule. Face masks to be worn in vehicles when more than one person is travelling in a van.Manager / AllEnd April 2020Yes
Mental Health Management will promote mental health & wellbeing awareness to staff during the Coronavirus outbreak and will offer whatever support they can to helpRegular communication of mental health information and open-door policy for those who need additional support.Management TeamEnd April 2020Yes
Communication The management team will meet with all staff on a regular basis to discuss any developments associated to Covid-19 that affect our business. Internal communication channels and cascading of messages through the manager will be carried out regularly in the form of toolbox talks to reassure and support employees in a fast-changing situation.A coronavirus precautions notice is to be updated when applicable and signed off every week by all shop floor employees.Manager/management team/AllOngoingYes